How it plays out on a deal
Per-user pricing is common among general file sharing tools that also sell data room features. It suits small, stable teams and gets expensive when a deal brings in many advisers on both sides.
The detail that decides the bill is who counts as a user. If only internal administrators are paid seats and outside readers are unlimited, the model can be cheap. If every bidder adviser needs a seat, a large auction can cost more than a dedicated transaction room.
What to check in a review or demo
- 1Whether outside readers need paid seats or only internal administrators do.
- 2Whether there is a minimum number of seats per plan.
- 3Whether seats can be added and removed month to month during the deal.
Per-user price: which reviewed providers use it
Based on the entry price each provider publishes, or the absence of one. Prices are in USD, indicative and checked monthly; confirm with the provider.
Yes (2)
Box$15/user/mo8.1/10
DocSend$45/user/mo6.6/10
No (16)
Ellty$149/mo9.2/10
iDealsQuote on request9.1/10
DatasiteQuote on request8.9/10
AnsaradaQuote on request8.6/10
IntralinksQuote on request8.6/10
FirmexQuote on request8.5/10
DroomsQuote on request8.3/10
SmartRoomQuote on request8.2/10
Citrix ShareFile$55/mo8.0/10
DealRoomQuote on request8.0/10
CapLinked$299/mo7.7/10
SecureDocs$250/mo7.7/10
ShareVaultQuote on request7.7/10
Onehub$15/mo7.5/10
Venue by DFINQuote on request7.2/10
Digify$120/mo6.9/10
2 of 18 reviewed providers qualify. Each chip shows the provider's overall review score.
Read alongside
- Flat-rate pricingA fixed fee per month or per project for the room, with no charge per page, per user or per gigabyte within the plan's stated limits.
- Quote-based pricingPricing that is not published and is set per project after a scoping call, usually bundling size, users, term, features and service level into one figure.
- Total cost of ownership (TCO)The full cost of a data room over the life of a deal, combining the base price with extensions, overage, extra seats, setup, archive and the internal time spent running it.