Both of these appear when a small business, an independent adviser or a founder searches for something safer than a shared drive but cheaper than a full deal room. They are aimed at the same budget and solve different worries. Onehub, an American company since 2007, is a client portal: a place to share folders with customers and partners, with the basics of access control and a low published price. Digify, from Singapore since 2011, is built around what happens after a document is opened, with rights control and tracking at the centre of the product.
Our scores use six weighted criteria based on vendor documentation, published pricing, security attestations and a twelve-item feature checklist. They are editorial assessments rather than measurements from a live transaction, and both vendors list a free trial, so the checks at the end of this page can be run on your own files at no commitment.
Security posture
Onehub 7.4, Digify 7.4. A tie on the score, with very different profiles beneath it. Both hold SOC 2, both apply dynamic watermarks and both keep an audit trail. Neither lists ISO 27001, single sign-on or redaction.
Onehub lists two-factor login; Digify does not. That protects the account itself: if a guest’s password leaks, a second factor still stands in the way. Digify lists document rights control; Onehub does not. That protects the file: a viewer can be prevented from printing, saving or forwarding a document, and access can be withdrawn later. One protects the door, the other protects what is behind it.
Which matters more depends on the material. For a large shared folder of routine client files, account protection is the bigger risk. For a handful of highly sensitive documents, such as a pricing model or a term sheet shown to several parties, control over the file once opened is the bigger concern.
Deal workflow
Onehub 7.0, Digify 6.6. Both sit well below our roster average, because neither lists a Q&A module, redaction or e-signature, and our workflow criterion is built around a live transaction. Onehub ships six of our twelve checklist features: audit trail, watermarks, mobile app, public API, two-factor login and bulk upload. Digify ships four: audit trail, watermarks, bulk upload and document rights control.
The API and mobile app give Onehub more room to fit into a small firm’s routine. An accountant who shares year-end files with clients can connect it to other tools and let clients upload from a phone. Digify’s tracking focus suits a different routine: sending a document to a list of recipients and following who opened it and for how long.
Everyday usability
Onehub 8.8, Digify 8.2. Both are above our roster average and both list a free trial. Onehub’s lead reflects the client portal design: clients who have never used a data room can find their folder and download what they need with little explanation. Digify’s controls add a step or two for viewers, since protected files open in a controlled viewer, which is the point but also a small amount of friction.
Pricing
Onehub lists from $15 a month, the lowest published entry price on our roster, so twelve months at that rate come to about $180. Digify lists from $120 a month, so six months come to about $720. Our pricing clarity scores are Onehub 8.5 and Digify 7.6. Both publish their entry figures, which is a real advantage for small teams. Check the user and storage limits on each entry plan before relying on the headline number, because a growing client list can push either toward a higher tier. The cost calculator above and our pricing guide help compare terms.
Service and support
Onehub 7.3, Digify 6.6. Both sit below the roster average, in line with low-cost products that rely more on self-service. For a firm that will use the tool every week, ask about support channels and hours during the trial. For a one-off share, it matters less.
Portal or lockdown in practice
Two examples make the difference concrete. A small accounting firm wants every client to have a private folder for tax documents, with uploads from phones, two-factor login and a monthly cost that barely registers. That is Onehub’s design, and Digify’s per-document controls would be overkill.
A founder raising a seed round wants to send a financial model and a product roadmap to fifteen investors, prevent anyone from downloading or forwarding them, and see who read the model closely. That is Digify’s design, and Onehub’s portal does not list the rights control needed to lock the files down.
Neither is a substitute for a full data room on a sale with several bidders, where structured Q&A and redaction matter. If the process grows to that point, move to a deal room rather than stretching either tool.
Check what the viewer sees
In each trial, invite an outside test user and open a file as that user. Confirm what they can download, whether the watermark shows their name, and what the activity log records about the visit.
Where both fall short
It helps to be clear about what neither tool lists, because a budget choice can quietly become a constraint later. Neither has a Q&A module, so questions from investors or buyers arrive by email and answers have to be tracked separately. Neither redacts inside the platform, so personal data and commercial terms must be masked before upload. Neither lists e-signature, so signed documents come from another tool and are uploaded afterwards. Neither lists single sign-on or ISO 27001, which can matter if a corporate counterparty runs a vendor security review. And neither lists AI features for summarising long documents.
None of these gaps matter for a client portal or for sharing a pitch deck. They start to matter when a small fundraising round turns into a larger one with institutional investors, or when an owner who shared a few files with one interested buyer finds three more buyers at the door. At that point the extra cost of a full data room is usually small against the value of the deal, and the move is easier if the folder structure was kept tidy from the start.
A practical approach for a small business is to use the cheaper tool for everyday sharing and keep a short list of full data rooms ready for the day a transaction becomes real. Our small business shortlist includes options with published prices for that step.
What to check during the trials
In Onehub, create a client folder, enable two-factor login for the guest, upload from a phone, and ask how the API could automate the upload or notification you repeat most. In Digify, protect a document so it cannot be printed or saved, share it with two test recipients, revoke access for one, and check what the tracking report shows about time spent per page. In both, export the audit trail and check the user and storage limits on the plan you would buy.
Which one for which team
| Situation | Better fit |
|---|---|
| Ongoing client portal on the smallest budget | Onehub |
| Two-factor login for every guest | Onehub |
| Uploads from phones or links to other tools | Onehub |
| A few highly sensitive files that must not be saved | Digify |
| Tracking who read which documents | Digify |
| Withdrawing access to a file after sharing it | Digify |
For a wider view of low-cost options, see the small business shortlist.