Pricing review, October 2026ShareVault pricing: a proposal for licensing and partnering programmes
ShareVault scopes each engagement and offers a trial; its customers often run partnering or licensing programmes that last far longer than a sale.
Our pricing read
ShareVault sits below the field average on pricing clarity. The trial helps, but licensing programmes run long, so duration and the post-term rate deserve more scrutiny than the headline.
- Posted figure
- Quote on request
- Charged
- Quote per project
- Trial
- Free trial
- Overall score
- 7.7/10
ShareVault price file: four numbers before the sales call
Quoted per project
0.8 below the field average of 7.8
12 months, 10 people, mid-market deal band
Trial available before purchase
ShareVault is a long-standing US provider whose stated focus is biotech partnering, intellectual property and licensing. Those programmes have their own cost shape: a company out-licensing a compound may share data with several potential partners over a year or more, with long lulls between waves of interest.
Duration is therefore the biggest driver of the cost and the easiest to underestimate. A proposal written around a six-month sale timetable can fit badly with a partnering programme that runs for eighteen.
Billing mechanics: what moves the ShareVault figure
In short: no published rate. ShareVault prices each project after a scoping conversation.
Every ShareVault figure on this page is our market estimate for quoted rooms, not a ShareVault number. For long licensing programmes, ask whether the room can drop to a lower rate during quiet spells, or whether a subscription covering several partnering processes is available.
Coverage at this price
Six of twelve checklist items are covered, centred on the question workflow, the activity log and download control. Two-factor login is not on the list, which is worth raising directly before sharing unpublished scientific data.
Deal process
- Q&A workflow (yes)
- Bulk upload (yes)
- E-signature (no)
- AI features (no)
Document control
- Dynamic watermarks (yes)
- Document rights control (yes)
- Redaction (no)
- Audit trail (yes)
Access and integration
- Two-factor login (no)
- Single sign-on (yes)
- Public API (no)
- Mobile app (no)
Checklist tally: 6/12. Vendors rarely state which plan carries which function, so have the ones you rely on named in the order form.
Cost calculator
The sliders start on a typical out-licensing programme: 12 months and 10 people. Because ShareVault does not publish a rate, the result is the market band for the deal size you pick, never a ShareVault figure.
Our band for a room like this; ShareVault has not posted a figure
...- Per month
- ...
- Per person, per month
- ...
USD before tax. Band taken from our pricing guide; an actual proposal can land outside it. Verify with ShareVault before budgeting.
ShareVault cost by term and team size
| Room open for | 5 people | 25 people | 100 people |
|---|---|---|---|
| 3 months | $1,800 to $6,000 | $4,500 to $15,000 | $12,000 to $36,000 |
| 6 months | $3,600 to $12,000 | $9,000 to $30,000 | $24,000 to $72,000 |
| 12 months | $7,200 to $24,000 | $18,000 to $60,000 | $48,000 to $144,000 |
No cell here comes from ShareVault. Each is our band for a quoted room of that size (small deal at five people, mid-market at twenty-five, large deal at a hundred) times the months open. Treat the grid as a sanity check on a proposal rather than a forecast.
USD, before tax. Bands from our pricing guide, not vendor figures. Check current terms with ShareVault.
Priced against SmartRoom, Intralinks and Ellty
We matched ShareVault with the three providers nearest to it on deal focus and overall score, then priced two identical rooms for every row: half a year for five people, and a full year for twenty-five.
| Provider | Score | Pricing clarity | Entry price | 6 mo, 5 people | 12 mo, 25 people | Coverage |
|---|---|---|---|---|---|---|
| ShareVault | 7.7/10 | 7.0 | Quote on request | Quote | Quote | 6/12 |
 SmartRoom | 8.2/10 | 7.5 | Quote on request | Quote | Quote | 7/12 |
 Intralinks | 8.6/10 | 7.8 | Quote on request | Quote | Quote | 8/12 |
 Ellty | 9.2/10 | 9.7 | $149/mo | $894 | $1,788 | 8/12 |
Ellty publishes $149/mo, which comes to $894 for six months with five people. A ShareVault proposal for a similar room ought to justify the gap to that number.
The free trial and what to check in it
Use the trial to rehearse a partnering round: upload a data package, invite two prospective partners with different access and confirm that the activity log shows who reviewed which files.
Contract questions we would raise with ShareVault
We mark ShareVault 7.0 for pricing clarity, behind the 7.8 mean across all 18 providers. Whatever the mark, an order form leaves gaps; these are the points we would want answered in writing before the first invitation is sent.
- Can the duration be priced for a long partnering programme, with a lower rate during quiet spells?
- Which units drive the proposal, and what is the overage rule?
- Is two-factor login available, and is it included?
- How is the archive delivered when the programme ends?
- Could the proposal be restated as a per-month number, with the post-term figure and the overage clause printed beside it?
Buyer questions on ShareVault pricing
What will a ShareVault room cost?
ShareVault keeps its rates private. For a out-licensing programme lasting 12 months, our band for a quoted room runs $18,000 to $60,000. The band is our estimate; the binding number arrives in the proposal.
Can ShareVault be tried before buying?
It can; ShareVault offers a free trial, useful for rehearsing a partnering round before price is discussed.
How should a licensing team budget for ShareVault?
Model the whole programme, not one round. Long durations are where quoted rooms grow most.
How does ShareVault pricing compare with SmartRoom?
Neither posts a rate. Send both the identical brief (duration, head count, data volume) and set the proposals side by side.
Keep reading
- Full ShareVault review: score breakdown, security and who it suits.
- Data room pricing guide: every provider's price, the three billing models and a budget calculator.
- ShareVault vs SmartRoom: scores, feature gaps and costs side by side.