Pricing review, October 2026Datasite pricing: what a banker-grade proposal buys
Datasite prices each engagement after a scoping call and does not offer a trial, so a seller's leverage comes from a written brief and a rival proposal.
Our pricing read
Datasite covers ten of our twelve checklist items, more than any other quote-only room here, yet its price stays hidden until a proposal lands and nothing can be tried first. Budget against the market band and make the post-term monthly rate the first clause you negotiate.
- Posted figure
- Quote on request
- Charged
- Quote per project
- Trial
- Demo only
- Overall score
- 8.9/10
Datasite price file: four numbers before the sales call
Quoted per project
0.5 above the field average of 7.8
9 months, 40 people, large or cross-border deal band
Demo and scoping call only
On large sell-side mandates Datasite is frequently the platform a bank proposes, and its commercial model mirrors that market. Each engagement is priced separately; the website lists no rate and no trial is offered. The cost is knowable, but the seller has to bring discipline to the process: a documented scope, an expected timetable and a second proposal on the table.
Frequently the party that signs the order is not the party that funds it. A bank may arrange the room and pass the charge to its client, or fold it into a wider fee letter. Sellers should ask to see the proposal itself. Nine months of hosting instead of six can move the total more than any per-page clause.
Billing mechanics: what moves the Datasite figure
In short: no published rate. Datasite prices each project after a scoping conversation.
Rooms in this tier are typically priced on content volume, bidder groups, user numbers, duration and service. Datasite does not disclose its formula, so every figure for it on this page is our market estimate, not a number Datasite has quoted. The clause to nail down is the tail: what each month after the committed period costs, because large auctions nearly always run into it.
Coverage at this price
Ten of the twelve checklist items are covered, AI tools and a mobile app among them. Built-in signing and a public API are the two absences. Neither tends to decide a bank-run auction, but a corporate that wants to script room creation should ask what integration route replaces an API.
Deal process
- Q&A workflow (yes)
- Bulk upload (yes)
- E-signature (no)
- AI features (yes)
Document control
- Dynamic watermarks (yes)
- Document rights control (yes)
- Redaction (yes)
- Audit trail (yes)
Access and integration
- Two-factor login (yes)
- Single sign-on (yes)
- Public API (no)
- Mobile app (yes)
Checklist tally: 10/12. Vendors rarely state which plan carries which function, so have the ones you rely on named in the order form.
Cost calculator
The sliders start on a typical bank-run auction: 9 months and 40 people. Because Datasite does not publish a rate, the result is the market band for the deal size you pick, never a Datasite figure.
Our band for a room like this; Datasite has not posted a figure
...- Per month
- ...
- Per person, per month
- ...
USD before tax. Band taken from our pricing guide; an actual proposal can land outside it. Verify with Datasite before budgeting.
Datasite cost by term and team size
| Room open for | 5 people | 25 people | 100 people |
|---|---|---|---|
| 3 months | $1,800 to $6,000 | $4,500 to $15,000 | $12,000 to $36,000 |
| 6 months | $3,600 to $12,000 | $9,000 to $30,000 | $24,000 to $72,000 |
| 12 months | $7,200 to $24,000 | $18,000 to $60,000 | $48,000 to $144,000 |
No cell here comes from Datasite. Each is our band for a quoted room of that size (small deal at five people, mid-market at twenty-five, large deal at a hundred) times the months open. Treat the grid as a sanity check on a proposal rather than a forecast.
USD, before tax. Bands from our pricing guide, not vendor figures. Check current terms with Datasite.
Priced against iDeals, Intralinks and Ellty
We matched Datasite with the three providers nearest to it on deal focus and overall score, then priced two identical rooms for every row: half a year for five people, and a full year for twenty-five.
| Provider | Score | Pricing clarity | Entry price | 6 mo, 5 people | 12 mo, 25 people | Coverage |
|---|---|---|---|---|---|---|
| Datasite | 8.9/10 | 8.3 | Quote on request | Quote | Quote | 10/12 |
 iDeals | 9.1/10 | 8.8 | Quote on request | Quote | Quote | 9/12 |
 Intralinks | 8.6/10 | 7.8 | Quote on request | Quote | Quote | 8/12 |
 Ellty | 9.2/10 | 9.7 | $149/mo | $894 | $1,788 | 8/12 |
Ellty publishes $149/mo, which comes to $894 for six months with five people. A Datasite proposal for a similar room ought to justify the gap to that number.
No trial: how to judge it before paying
With no trial available, the demo carries all the weight. Ask for one built on your structure rather than the standard tour: one bidder group with restricted folders, a question escalated to a subject expert, and the activity reports a seller would read each morning. If the timetable allows, request a short-lived sandbox.
Contract questions we would raise with Datasite
We mark Datasite 8.3 for pricing clarity, ahead of the 7.8 mean across all 18 providers. Whatever the mark, an order form leaves gaps; these are the points we would want answered in writing before the first invitation is sent.
- Is the proposal priced on pages, gigabytes or a fixed project fee, and what is charged if the data set expands during diligence?
- What does each month beyond the committed period cost, and is there a ceiling on those months?
- If our adviser is arranging the room, how is the charge passed through and may we read the order form?
- What does the closing archive contain, and is it inside this proposal?
- Could the proposal be restated as a per-month number, with the post-term figure and the overage clause printed beside it?
Buyer questions on Datasite pricing
What will a Datasite room cost?
Datasite keeps its rates private. For a bank-run auction lasting 9 months, our band for a quoted room runs $36,000 to $108,000. The band is our estimate; the binding number arrives in the proposal.
Is there a Datasite trial?
There is not. Evaluation happens through a demo; ask for one built around your own deal structure so proposals can be compared on equal terms.
Who normally funds a Datasite room?
On a sell-side process the seller usually does, sometimes via its adviser. Ask to read the proposal and the post-term terms before the room opens.
How does Datasite pricing compare with iDeals?
Neither posts a rate. Send both the identical brief (duration, head count, data volume) and set the proposals side by side.
Keep reading
- Full Datasite review: score breakdown, security and who it suits.
- Data room pricing guide: every provider's price, the three billing models and a budget calculator.
- Datasite vs Intralinks: scores, feature gaps and costs side by side.
- Ellty vs Datasite: scores, feature gaps and costs side by side.
- iDeals vs Datasite: scores, feature gaps and costs side by side.